1. What is the Project Time Ratio?

The Project Time Ratio compares actual time spent on a project to the planned time. It's a key performance indicator that helps measure project efficiency and planning accuracy.

2. How Does the Calculator Work?

The calculator uses the simple ratio formula:

Where:

• Actual Time — The real time spent on the project in hours
• Planned Time — The estimated time allocated for the project in hours

Interpretation: A ratio less than 1 indicates the project was completed faster than planned, while a ratio greater than 1 suggests it took longer than expected.

3. Importance of Time Ratio Calculation

Details: Tracking time ratios helps improve future project planning, identify efficiency issues, and optimize resource allocation for better project management.

4. Using the Calculator

Tips: Enter both actual and planned time in hours. Values must be positive numbers, with planned time greater than zero.

5. Frequently Asked Questions (FAQ)

Q1: What is considered a good time ratio?
A: A ratio close to 1 indicates accurate planning. Ratios below 1 show efficiency, while ratios above 1 may indicate planning issues or unexpected challenges.

Q2: How can I improve my time ratio?
A: Improve estimation accuracy, identify bottlenecks, allocate resources more effectively, and account for potential risks in planning.

Q3: Should this ratio be used alone?
A: No, it should be considered alongside other metrics like budget ratio, quality measures, and stakeholder satisfaction for a complete project assessment.

Q4: How often should I calculate this ratio?
A: Calculate it at project completion, and consider tracking it at major milestones for ongoing projects to monitor performance trends.

Q5: Can this be used for agile projects?
A: Yes, though agile methodologies may require additional metrics like velocity and sprint burndown for comprehensive tracking.